RPIPC Minutes September 2, 2011

I.          Call to order

            Call to order at 3:37

Present: Susan Allen, Sean Espinosa, Liz Havey, Will Hobbs, Lucy Kachmarik, Greg Mahan, Judy Malachowski, Jen Maraziti, Beth McCauley, Stephen Price, Chris Skelton

Regrets: Sally Humphries, Paul Jones

II.        Approval of agenda for the September 2, 2011 meeting

            Lucy moved agenda

            Greg agenda

            Agenda approved

III.       Approval of Minutes

            April 1, 2011

            http://minutes.gcsu.edu/resources-planning-and-institutional-policy-rpipc/rpipc-april-1-2011

            chris moves

            second

            minutes approved

IV.       Information items

            A.        committee annual report- 2010-2011

            http://senate.gcsu.edu/sites/senate.gcsu.edu/files/RPIPC%20Annual%20Report%202010-2011.pdf

V.        Action Items

            1) how do we want to run minutes? i.e. operations

            2) increase participation from all committee members

                        a. have staff council give reports from their respective groups and constituency

                        b. learning what campus issues are appropriate to bring to committee’s attention

                                    i. unit reports

                        c. having a report will allow for faculty participation to increase

            3) communication tools

                        a. need a central location of institutional policies

                                    i. follow up with Paul Jones on central location for housing

                        b. version 3 of myCats

                                    1. inconsistencies with different programs

                        c. receive emails with all committee material

            4) Judy will follow up with SAPC on bookstore situation

            5) Hercules server may go offline

                        a. certain teachers use it as a personal website

                        b. may not have been updated for a certain time

Staff Council:

I.               Diane is leaving

II.             Shared Leave

III.           Flex Holiday Survey

a.     Will be issue to faculty to get opinion

                                                        i.     With feedback, will determine course of action

IV.           Issue of students following crosswalk policy

a.     Car traffic, functionality of streetlights and crosswalk lights

b.     Will coordinate with SGA and EHOS on proper crosswalk use

c.     Information about studies of pedestrian use and safety

V.             Staff Member Evaluation       

a.     After staff signs off, nothing else can be added

b.     Will investigate the possibility of incident happening again

VI.           Open Forums

a.     Wanted to stay with a current system

b.     Go electronic

VI.       Unfinished Business/possible items for this year

A.            Shared Leave Policy

VII.      New Business

            none

VIII.    Tentative agenda for the next meeting

IX.       Opportunity for secretary to clarify any notes

X.        Adjournment

            Adjourned at 4:19 PM